Supports the organizational mission of reducing the racial wealth gap
as coordinator of disbursement activities. Works with all departments
to ensure vendor invoices are paid on time. Also, collaborates with
Grants Management to ensure all grants are paid by the required date.
Focus is on accuracy, efficiency, timeliness, and excellent customer
service. This is a hybrid position, offering a flexible
working arrangement both in and out of the Loop office.
- Pay invoices in a timely manner while ensuring accuracy in billing
details, approvals, and expense classification.
- Execute the processing of all employee expense reimbursements and
corporate card payments.
- Prepare grant records for disbursement, print grant checks, and
- Process matching of employee charitable donations.
- Answer inquiries and resolve any issues or concerns from vendors,
staff, and grantees.
- Maintain accounts payable vendor records and obtain a W-9 for all
- Obtain electronic payment data from new and existing vendors and
coordinate upload to payment software.
- Regularly update contract terms into accounting system and track
spend against contracted amount.
- Ensure adequate funding in organization’s bank accounts.
- Assist the Accounts Payable Manager with the annual 1099 process.
- Assist with testing and other essential tasks for strategic projects.
- Ensure security and confidentiality of sensitive financial information.
- Other duties as assigned by the AP Manager.
This description should not be construed to contain every function
or responsibility that may be required to be performed by an
incumbent in this job. Incumbents are required to perform other
related functions as assigned.
- Two+ years of relevant job experience, preferably in a non-profit organization.
- Bachelor’s degree in Accounting preferred, however equivalent
experience also accepted.
- Must be organized, detail-oriented, and have excellent
- Strong interpersonal skills to maintain relationships with staff,
vendors, and grantees.
- Excellent Microsoft Office Skills with proven Excel proficiency.
- Experience using SAPConcur preferred.
- Ability to exercise judgment in the application of policies and procedures
- Flexible attitude to assume additional responsibilities as assigned.
- Experience with grants management/grants disbursement a plus.
- Must be a team-oriented person who understands the dynamic of
working with a diverse team to achieve organization goals.
Equal Opportunity Employer
The Trust is committed to creating a diverse work environment and
is proud to be an equal opportunity employer. The Trust does not
discriminate on the basis of race, color, national origin, sex,
gender identity, religion, sexual orientation, age, disability,
parental status, veteran status, or any other protected status under
applicable laws. We encourage individuals of all backgrounds to
apply. If you are a qualified candidate with a disability, please
e-mail us at firstname.lastname@example.org if you require a reasonable
accommodation to complete this application.
Diversity, Equity, and Inclusion are fundamental to achieving
The Chicago Community Trust’s vision is a Chicago region where
equity, opportunity, and prosperity abound. We acknowledge the
specific role discrimination and systemic barriers based on race,
ethnicity, and other varied identities and differences have played in
limiting opportunities for too many. A commitment to Diversity,
Equity, and Inclusion is at the core of who we are, the decisions we
make, and the actions we take in our work to strengthen the
communities we serve and advance our strategic focus to close the
racial and ethnic wealth gap. Click here to learn
more about our strategic plan.
The History of The Chicago Community Trust
The Chicago Community Trust was founded in 1915 by Norman and Albert
Harris, father and son duo of the Harris Trust and Savings Bank (now
BMO Harris Bank). The Trust was the fourth community foundation ever
created. There are now 750 community foundations in Canada and the U.S.
As our region’s community foundation, the Trust unites generous
donors, committed nonprofits and caring residents to effect lasting
change that moves our entire region forward. Our approach centers on
tackling the region’s immediate needs and addressing the root causes
of deep-seated issues to realize a more prosperous future for all who
call metropolitan Chicago home.
For more than 100 years, donors have entrusted their philanthropic
resources and visions to our stewardship. Guided by our deep knowledge
of the community, we fund, lead, convene and collaborate to address
the greatest and most critical needs facing the Chicago region. From
the $22 million raised to help with unemployment relief in the Great
Depression to spearheading an effort to help people keep their homes
during the foreclosure crisis of the Great Recession to $35 million
raised for the Chicago Community COVID-19 Response Fund, which
supported nonprofits serving our most vulnerable neighbors, Chicagoans
have put their trust in us.
In 2019, we announced we would focus our discretionary spending over
the next decade on working to close Chicago’s growing racial and
ethnic wealth gap. The Trust envisions a Chicago region that’s
stronger and more prosperous because everyone—regardless of race,
ethnicity, or zip code—has equitable access to the opportunities and
resources they need to succeed and live a fulfilling life.
With assets of more than $3.7 billion, the Trust, in partnership with
its donors, distributes more than $600 million in grants each year.
The Trust Team seeks to match the passion and commitment of donors,
grant recipients, residents, and community leaders that continue to
work tirelessly to make the Chicago region one where all have the
opportunity to realize their dreams.