The Chicago Community Trust is launching a paid 3-year apprenticeship
with our human resources team. The Talent Associate will be
responsible for assisting and supporting the Talent and Administration
team with recruiting, onboarding, associate engagement, wellness
initiatives, training & development, and other ad-hoc HR-related
projects and initiatives. Additionally, the role is responsible for
office and facilities tasks that help ensure Trust team members have a
great place to work. This includes but is not limited to handling and
overseeing all daily front desk/receptionist, mailroom, and supply
maintenance duties as well as preparing for all visitors to the Trust.
This person will help with planning, setup and breakdown for meetings
and events. This apprenticeship will provide solid hybrid training in
human resources and office operations management.
This role will also provide some basic administrative support to the
Talent Manager ("TM"), Learning and Talent Development
Manager ("LTDM"), Talent Generalist ("TG"), and
Office Administrator ("OA").
In partnership with the Talent Manager (TM)
- Assist with all calendaring activities as it relates to
recruiting. This includes scheduling interviews, sending out
appropriate invitations with the agenda and corresponding materials,
and creating interview packets for the team(s)
- Send out assessments and other relevant candidate correspondence
either via email or phone.?
- Participate in pre-screening activities for open positions as
assigned by the team. This includes reviewing resumes, sourcing
candidates, holding phone screens, etc.?
In partnership with the Learning and Talent Development Manager (LTDM)
- Assist with coordinating and scheduling onboarding meetings,
activities, and events. This also includes any relevant
- Oversee the Trust’s onboarding buddy program.?
- Serve as the liaison between HR and other internal departments to
ensure the new associate has the necessary tools, supplies, and
resources prior to their start date.
- Oversee all new hire background checks and complete reference
- Meet with new hires to review operations and standard office
- Support the Trust’s training & development initiatives by
replacing expired eLearning courses and coordinating any ad-hoc
group training logistics such as scheduling, meeting prep, set-up,
Invoice & Expense Management
In partnership with the Talent Generalist (TG)
- Reconcile orders, receipts, and other transactions on corporate
- Process all facility related invoices, coding to the correct G/L
account and submitting to accounting for processing and payment.?
Reception and Office/Facility Administration
In partnership with the Office Administrator (OA)
- Greet visitors by instructing them to sign in and notifying the
- Answer phones, route calls and voicemails, sorting and
distributing mail (including scanning and logging of incoming
- Coordinate front desk coverage during breaks and time off.?
- Administer shipping program including preparing, tracking and
coding company shipments and notifying associates of any incoming
- Maintain a clean, well-stocked office environment to include
facilitating set up of all meeting rooms, kitchens and coffee areas
to ensure they are clean and have adequate supplies
- Order all office and facility-related supplies including but not
limited to cleaning supplies, fresh fruit, snacks, coffee, tea,
beverages, etc. within the allocated budget.?
- Partner with contractors and furniture vendors on all office
improvements. This includes gathering proposals, coordinating
timelines, communicating with associates, supporting installations
and processing invoices. (TM)
- Coordinate cubicle assignments for offsite associates when
visiting the Trust. (TM)
Trust Meeting and Events
- Help coordinate food & beverage for meetings
- Partner with meeting contact in booking conference space and
assist with set-up and break down.?
- Facilitate the planning and execution of all Trust team member
events. This includes but not limited to annual Summer, Fall &
Winter Events, holiday luncheons, etc.?
- Oversee the administration and updates of the Trust corporate
- Create and post internal announcements either via company-wide
email and/or on associate message board
- Perform all other tasks, duties and responsibilities as directed
by supervisor. This may also include ad-hoc projects, as assigned.?
- Preferably, 1-2 years of administrative, customer service or front
desk experience (preferably in a corporate office environment) or
relevant internship experience.
- Proficient in Microsoft Office: Outlook, Excel, Word and
- Ability to demonstrate exceptional customer service (in person, on
the phone and via e-mail) with an emphasis on details
- Ability to set a cheerful and positive tone in providing frontline
communication to AD associates and visitors, both in person and on
- Display a high sense of urgency
- Very detail oriented
- Comfortable supporting multiple executives
- Excellent organizational and follow-up skills
- Strong oral and written communication skills
- Strong problem-solving skills
- Ability to multitask
- Ability to be a team player in a fast-paced environment
Equal Opportunity Employer
The Trust is committed to creating a diverse work environment and
is proud to be an equal opportunity employer. The Trust does not
discriminate on the basis of race, color, national origin, sex,
gender identity, religion, sexual orientation, age, disability,
parental status, veteran status, or any other protected status under
applicable laws. We encourage individuals of all backgrounds to
apply. If you are a qualified candidate with a disability, please
e-mail us at firstname.lastname@example.org if you require a reasonable
accommodation to complete this application.
Diversity, Equity, and Inclusion are fundamental to achieving
The Chicago Community Trust’s vision is a Chicago region where
equity, opportunity, and prosperity abound. We acknowledge the
specific role discrimination and systemic barriers based on race,
ethnicity, and other varied identities and differences have played in
limiting opportunities for too many. A commitment to Diversity,
Equity, and Inclusion is at the core of who we are, the decisions we
make, and the actions we take in our work to strengthen the
communities we serve and advance our strategic focus to close the
racial and ethnic wealth gap. Click here to learn
more about our strategic plan.
History of The Chicago Community Trust
The Chicago Community Trust was founded in 1915 by Norman and Albert
Harris, father and son duo of the Harris Trust and Savings Bank (now
BMO Harris Bank). The Trust was the fourth community foundation ever
created. There are now 750 community foundations in Canada and the U.S.
As our region’s community foundation, the Trust unites generous
donors, committed nonprofits and caring residents to effect lasting
change that moves our entire region forward. Our approach centers on
tackling the region’s immediate needs and addressing the root causes
of deep-seated issues to realize a more prosperous future for all who
call metropolitan Chicago home.
For more than 100 years, donors have entrusted their philanthropic
resources and visions to our stewardship. Guided by our deep knowledge
of the community, we fund, lead, convene and collaborate to address
the greatest and most critical needs facing the Chicago region. From
the $22 million raised to help with unemployment relief in the Great
Depression to spearheading an effort to help people keep their homes
during the foreclosure crisis of the Great Recession to $35 million
raised for the Chicago Community COVID-19 Response Fund, which
supported nonprofits serving our most vulnerable neighbors, Chicagoans
have put their trust in us.
In 2019, we announced we would focus our discretionary spending over
the next decade on working to close Chicago’s growing racial and
ethnic wealth gap. The Trust envisions a Chicago region that’s
stronger and more prosperous because everyone—regardless of race,
ethnicity, or zip code—has equitable access to the opportunities and
resources they need to succeed and live a fulfilling life.
With assets of more than $3.7 billion, the Trust, in partnership with
its donors, distributes more than $600 million in grants each year.
The Trust Team seeks to match the passion and commitment of donors,
grant recipients, residents, and community leaders that continue to
work tirelessly to make the Chicago region one where all have the
opportunity to realize their dreams.