The Chicago Community Trust is a community foundation dedicated to improving our region through strategic grant making, civic engagement and inspiring philanthropy. We are here to serve the nonprofit organizations, the generous donors and the thoughtful residents who strive to make a difference, helping their bold vision create lasting community change. We work with a number of partnerships and initiatives to accomplish this work.

We are privileged to serve our community and invite those who connect with our mission, vision, and values to explore employment opportunities with the Trust. To learn more, please visit the Trust online at

The Chicago Community Trust is an Equal Opportunity Employer.

HR Apprenticeship

  • Job Tracking ID: 512298-799792
  • Job Location: Chicago, IL
  • Level of Education: Any
  • Job Type: Full-Time/Regular
  • Date Updated: December 02, 2021
  • Starting Date: ASAP
  • Application Deadline: Until filled

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Job Description:

The Chicago Community Trust is launching a paid 3-year apprenticeship with our human resources team. The Talent Associate will be responsible for assisting and supporting the Talent and Administration team with recruiting, onboarding, associate engagement, wellness initiatives, training & development, and other ad-hoc HR-related projects and initiatives. Additionally, the role is responsible for office and facilities tasks that help ensure Trust team members have a great place to work. This includes but is not limited to handling and overseeing all daily front desk/receptionist, mailroom, and supply maintenance duties as well as preparing for all visitors to the Trust. This person will help with planning, setup and breakdown for meetings and events. This apprenticeship will provide solid hybrid training in human resources and office operations management.

This role will also provide some basic administrative support to the Talent Manager ("TM"), Learning and Talent Development Manager ("LTDM"), Talent Generalist ("TG"), and Office Administrator ("OA").

Position Responsibilities:


In partnership with the Talent Manager (TM)

  • Assist with all calendaring activities as it relates to recruiting. This includes scheduling interviews, sending out appropriate invitations with the agenda and corresponding materials, and creating interview packets for the team(s)
  • Send out assessments and other relevant candidate correspondence either via email or phone.?
  • Participate in pre-screening activities for open positions as assigned by the team. This includes reviewing resumes, sourcing candidates, holding phone screens, etc.?


In partnership with the Learning and Talent Development Manager (LTDM)

  • Assist with coordinating and scheduling onboarding meetings, activities, and events. This also includes any relevant correspondence.?
  • Oversee the Trust’s onboarding buddy program.?
  • Serve as the liaison between HR and other internal departments to ensure the new associate has the necessary tools, supplies, and resources prior to their start date.
  • Oversee all new hire background checks and complete reference checks. (TM)
  • Meet with new hires to review operations and standard office protocols. (TG)
  • Support the Trust’s training & development initiatives by replacing expired eLearning courses and coordinating any ad-hoc group training logistics such as scheduling, meeting prep, set-up, materials, etc.?

Invoice & Expense Management

In partnership with the Talent Generalist (TG)

  • Reconcile orders, receipts, and other transactions on corporate American Express.?
  • Process all facility related invoices, coding to the correct G/L account and submitting to accounting for processing and payment.?

Reception and Office/Facility Administration

In partnership with the Office Administrator (OA)

  • Greet visitors by instructing them to sign in and notifying the appropriate contact.
  • Answer phones, route calls and voicemails, sorting and distributing mail (including scanning and logging of incoming checks).
  • Coordinate front desk coverage during breaks and time off.?
  • Administer shipping program including preparing, tracking and coding company shipments and notifying associates of any incoming shipments.?
  • Maintain a clean, well-stocked office environment to include facilitating set up of all meeting rooms, kitchens and coffee areas to ensure they are clean and have adequate supplies
  • Order all office and facility-related supplies including but not limited to cleaning supplies, fresh fruit, snacks, coffee, tea, beverages, etc. within the allocated budget.?
  • Partner with contractors and furniture vendors on all office improvements. This includes gathering proposals, coordinating timelines, communicating with associates, supporting installations and processing invoices. (TM)
  • Coordinate cubicle assignments for offsite associates when visiting the Trust. (TM)

Trust Meeting and Events

  • Help coordinate food & beverage for meetings
  • Partner with meeting contact in booking conference space and assist with set-up and break down.?
  • Facilitate the planning and execution of all Trust team member events. This includes but not limited to annual Summer, Fall & Winter Events, holiday luncheons, etc.?


  • Oversee the administration and updates of the Trust corporate calendar.
  • Create and post internal announcements either via company-wide email and/or on associate message board
  • Perform all other tasks, duties and responsibilities as directed by supervisor. This may also include ad-hoc projects, as assigned.?

Experience and Skills:

  • Preferably, 1-2 years of administrative, customer service or front desk experience (preferably in a corporate office environment) or relevant internship experience.
  • Proficient in Microsoft Office: Outlook, Excel, Word and PowerPoint skills
  • Ability to demonstrate exceptional customer service (in person, on the phone and via e-mail) with an emphasis on details
  • Ability to set a cheerful and positive tone in providing frontline communication to AD associates and visitors, both in person and on the phone.
  • Display a high sense of urgency
  • Very detail oriented
  • Comfortable supporting multiple executives
  • Excellent organizational and follow-up skills
  • Strong oral and written communication skills
  • Strong problem-solving skills
  • Ability to multitask
  • Ability to be a team player in a fast-paced environment
  • Proactive
  • Self-starter

Equal Opportunity Employer

The Trust is committed to creating a diverse work environment and is proud to be an equal opportunity employer. The Trust does not discriminate on the basis of race, color, national origin, sex, gender identity, religion, sexual orientation, age, disability, parental status, veteran status, or any other protected status under applicable laws. We encourage individuals of all backgrounds to apply. If you are a qualified candidate with a disability, please e-mail us at if you require a reasonable accommodation to complete this application.

Diversity, Equity, and Inclusion are fundamental to achieving our impact

The Chicago Community Trust’s vision is a Chicago region where equity, opportunity, and prosperity abound. We acknowledge the specific role discrimination and systemic barriers based on race, ethnicity, and other varied identities and differences have played in limiting opportunities for too many. A commitment to Diversity, Equity, and Inclusion is at the core of who we are, the decisions we make, and the actions we take in our work to strengthen the communities we serve and advance our strategic focus to close the racial and ethnic wealth gap. Click here to learn more about our strategic plan.

History of The Chicago Community Trust

The Chicago Community Trust was founded in 1915 by Norman and Albert Harris, father and son duo of the Harris Trust and Savings Bank (now BMO Harris Bank). The Trust was the fourth community foundation ever created. There are now 750 community foundations in Canada and the U.S.

As our region’s community foundation, the Trust unites generous donors, committed nonprofits and caring residents to effect lasting change that moves our entire region forward. Our approach centers on tackling the region’s immediate needs and addressing the root causes of deep-seated issues to realize a more prosperous future for all who call metropolitan Chicago home.

For more than 100 years, donors have entrusted their philanthropic resources and visions to our stewardship. Guided by our deep knowledge of the community, we fund, lead, convene and collaborate to address the greatest and most critical needs facing the Chicago region. From the $22 million raised to help with unemployment relief in the Great Depression to spearheading an effort to help people keep their homes during the foreclosure crisis of the Great Recession to $35 million raised for the Chicago Community COVID-19 Response Fund, which supported nonprofits serving our most vulnerable neighbors, Chicagoans have put their trust in us.

In 2019, we announced we would focus our discretionary spending over the next decade on working to close Chicago’s growing racial and ethnic wealth gap. The Trust envisions a Chicago region that’s stronger and more prosperous because everyone—regardless of race, ethnicity, or zip code—has equitable access to the opportunities and resources they need to succeed and live a fulfilling life.

With assets of more than $3.7 billion, the Trust, in partnership with its donors, distributes more than $600 million in grants each year. The Trust Team seeks to match the passion and commitment of donors, grant recipients, residents, and community leaders that continue to work tirelessly to make the Chicago region one where all have the opportunity to realize their dreams.