The Chicago Community Trust is a community foundation dedicated to improving our region through strategic grant making, civic engagement and inspiring philanthropy. We are here to serve the nonprofit organizations, the generous donors and the thoughtful residents who strive to make a difference, helping their bold vision create lasting community change. We work with a number of partnerships and initiatives to accomplish this work.

We are privileged to serve our community and invite those who connect with our mission, vision, and values to explore employment opportunities with the Trust. To learn more, please visit the Trust online at

The Chicago Community Trust is an Equal Opportunity Employer.

Finance Coordinator

  • Job Tracking ID: 512298-781438
  • Job Location: Chicago, IL
  • Level of Education: Any
  • Job Type: Full-Time/Regular
  • Date Updated: July 16, 2021
  • Starting Date: ASAP
  • Application Deadline: Until filled

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Job Description:

Job Purpose:

This position will provide support across several disciplines in the Finance Department, specifically with grant processing in grants management and gift processing. The Coordinator will report to the Director of Grants Management.

Job Duties:

  • Support maintaining the online grants management system (Salesforce, including data entry and clean up
  • Provide customer service and technical guidance to grant seekers, grant recipients, partners, and staff
  • Assist in collecting and tracking grant documentation (applications, grant recipient reports, correspondence, grant agreements, payment contingency forms, etc.)
  • Research returned mail grant checks and outstanding grant checks
  • Index AxS Info gift processing documents
  • Assist with quarterly and annual tasks as needed
  • Other duties as assigned
  • Support the Grants Manager in documenting processes in preparation for implementing a new grants management system
  • Collect and securely manage bank details from grant recipients
  • Verify grant recipient eligibility and confirm required data is properly inputted and vetted in the grants management system
  • Produce dockets of grant recommendations for staff approval
  • Submit approved grants to the finance department for payment processing and support the Grants Manager in designing and documenting payment processes for the new grants management system
  • Coordinate the online submission of grant agreements and award letters to grant recipients
  • Coordinate award letter mailings
  • Respond to applicant and grant recipient questions via email and phone

This description should not be construed to contain every function or responsibility that may be required to be performed by an incumbent in this job. Incumbents are required to perform other related functions as assigned. This position will work from our downtown Chicago office location.

Experience and Skills:

  • Bachelor’s degree preferred. Equivalent experience will be considered.
  • Two+ years of relevant job experience, preferably in foundation grants management or a non-profit organization
  • Online database management experience required; experience with Salesforce and/or Concur helpful
  • Advanced computer skills required and proficiency with Microsoft Office software applications
  • Must be customer service oriented
  • Ability to manage multiple priorities and the capacity to meet competing deadlines
  • Must be extremely organized and detail oriented with the ability to follow-up on outstanding tasks, as needed
  • Ability to exercise judgment in the application of policies and procedures
  • Ability to maintain confidentiality of records and information
  • Flexible attitude to assume additional responsibilities as assigned


Equal Opportunity Employer

The Trust is committed to creating a diverse work environment and is proud to be an equal opportunity employer. The Trust does not discriminate on the basis of race, color, national origin, sex, gender identity, religion, sexual orientation, age, disability, parental status, veteran status, or any other protected status under applicable laws. We encourage individuals of all backgrounds to apply. If you are a qualified candidate with a disability, please e-mail us at if you require a reasonable accommodation to complete this application.


History of The Chicago Community Trust

The Chicago Community Trust was founded in 1915 by Norman and Albert Harris, father and son duo of the Harris Trust and Savings Bank (now BMO Harris Bank). The Trust was the fourth community foundation ever created. There are now 750 community foundations in Canada and the U.S.

As our region’s community foundation, the Trust unites generous donors, committed nonprofits and caring residents to effect lasting change that moves our entire region forward. Our approach centers on tackling the region’s immediate needs and addressing the root causes of deep-seated issues to realize a more prosperous future for all who call metropolitan Chicago home.

For more than 100 years, donors have entrusted their philanthropic resources and visions to our stewardship. Guided by our deep knowledge of the community, we fund, lead, convene and collaborate to address the greatest and most critical needs facing the Chicago region. From the $22 million raised to help with unemployment relief in the Great Depression to spearheading an effort to help people keep their homes during the foreclosure crisis of the Great Recession to $35 million raised for the Chicago Community COVID-19 Response Fund, which supported nonprofits serving our most vulnerable neighbors, Chicagoans have put their trust in us.

In 2019, we announced we would focus our discretionary spending over the next decade on working to close Chicago’s growing racial and ethnic wealth gap. The Trust envisions a Chicago region that’s stronger and more prosperous because everyone—regardless of race, ethnicity, or zip code—has equitable access to the opportunities and resources they need to succeed and live a fulfilling life.

With assets of more than $3.7 billion, the Trust, in partnership with its donors, distributes more than $600 million in grants each year. The Trust Team seeks to match the passion and commitment of donors, grant recipients, residents, and community leaders that continue to work tirelessly to make the Chicago region one where all have the opportunity to realize their dreams.