The Chicago Community Trust is a community foundation dedicated to improving our region through strategic grant making, civic engagement and inspiring philanthropy. We are here to serve the nonprofit organizations, the generous donors and the thoughtful residents who strive to make a difference, helping their bold vision create lasting community change. We work with a number of partnerships and initiatives to accomplish this work.

We are privileged to serve our community and invite those who connect with our mission, vision, and values to explore employment opportunities with the Trust. To learn more, please visit the Trust online at

The Chicago Community Trust is an Equal Opportunity Employer.

Operations Associate

  • Job Tracking ID: 512298-753664
  • Job Location: Grayslake, IL
  • Level of Education: Any
  • Job Type: Full-Time/Regular
  • Date Updated: December 22, 2020
  • Starting Date: ASAP
  • Application Deadline: Until filled

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Job Description:

The Lake County Committee Foundation (LCCF), an affiliate of The Chicago Community Trust, seeks a full-time Operations Associate. This individual will play a critical support role in advancing the Foundation’s work.

Position Purpose:

Advance the mission of the Foundation by providing support to the board and staff. Assist with daily operations and workflow of LCCF.

Position Duties:

General Administrative Support

  • Implement and maintain processes and procedures for efficient and effective office management.
  • Produce documents, correspondence and reports.
  • Format and draft routine and complex correspondence. Gather information for the preparation of reports or documents.
  • Support staff with scheduling.
  • File, copy, scan, e-mail, open and sort mail, maintain mailing lists and database.
  • Answer telephone calls and respond, forward calls or take messages as appropriate.
  • Coordinate and organize the scheduling and planning of events, committee meetings, conferences, etc. Arrange for meeting space, food service, agendas, handouts, etc.

Gift Processing & Stewardship

  • Process donor gifts and acknowledgements.
  • Maintain accurate records of gifts and other donor information on database.
  • Assist with various board committees (organizing meetings, informing members, taking minutes, distributing minutes, etc.). Follow-up on outstanding issues.
  • Provide support for foundation-sponsored events in the community.
  • Participate in special projects, as assigned.

Project Management

  • Create and maintain organizational systems for management of program priorities.
  • Prepare documents and reports related to initiatives, programs and development.
  • Take and prepare notes from meetings and maintain files.

Other duties as assigned.

Experience and Skills:


  • Three to five years of administrative experience.
  • High School diploma required. Bachelor’s degree in relevant area preferred.
  • Strong desire to advance the mission of The Lake County Community Foundation.
  • Exceptional verbal, interpersonal and written communication skills.
  • Strong organizational skills and attention to detail.
  • Ability to prioritize, multi-task and work independently; strong analytical and problem solving skills.
  • Proficiency with Microsoft Office applications, data sharing between platforms; and prior experience maintaining databases.
  • Knowledge of the nonprofit community in Lake County desirable. Must be a person who enjoys interacting with the public.
  • Excellent proofreading skills.
  • Ability to work in a team context and demonstrate personal initiative.
  • Ability to manage multiple priorities, attention to detail and capacity to meet overlapping deadlines in a fast-paced environment.
  • Ability to exercise judgment in the application of Foundation policies and procedures.

History of LCCF: The Lake County Community Foundation was established in 2003 as a geographic affiliate of The Chicago Community Trust, dedicated to growing permanent charitable funds for the benefit of Lake County, and improving the quality of life in the region through strategic grant making, civic engagement and inspiring philanthropy. As a growing, $15.5 million dollar philanthropic organization that connects people who care with causes that matter to them, LCCF administers over 30 charitable funds, strategic community investments and an annual grant program, all benefitting nonprofit organizations across Lake County and beyond. LCCF also plays a collaborative leadership role to address important community initiatives and issues related to philanthropy.